privacy policy

Effective Date: January 3, 2026

Texas Venom Roller Hockey values your trust. This policy explains how we collect, use, and protect personal information shared through our website and program participation. Effective for the 2026 league season.

Information We Collect

We may collect:

  • Parent/guardian contact details (name, email, phone)

  • Athlete details (age group, skill level, team placement information)

  • Emergency contact information for on-site preparedness

  • Payment records for league seasons, training, and tournaments

  • Website usage data (cookies, analytics, and form interactions)

How We Use Your Information

We use collected information to:

  • Process league registration and tournament roster entry

  • Send invoices, confirmations, schedules, and program updates

  • Communicate rink session details and tournament planning

  • Improve website performance and user experience through analytics

Waivers & Minor Protection

  • A signed league waiver is required and completed in person at partner rinks before participation

  • Parents/guardians must supervise athletes at all times

  • Athlete information is never shared publicly without guardian consent

  • Texas Venom does not conduct medical evaluations or store clinical records online

Data Sharing

We may share personal information only:

  • With tournament partners or hockey organizations for roster entry

  • With secure payment processors to complete transactions

  • When required by law for athlete safety or compliance
    We do not sell or distribute personal data for marketing lists.

Cookies & Tracking

Our site may use cookies and analytics tools to understand usage and improve performance. You may adjust browser settings to decline cookies, though some site features may be affected.

Data Security

We take reasonable steps to protect submitted data, but no online system is 100% secure. By submitting forms or completing payment, guardians and participants acknowledge this risk.

Your Rights

You may request:

  • A copy of your submitted personal data

  • Correction of inaccurate information

  • Deletion of non-essential stored data when possible
    To make a request, contact Texas Venom through our website form or official communication channels. Privacy disputes are governed by the laws of the State of Texas.

Response Time

We aim to respond to privacy requests within 5–7 business days.

Policy Updates

This policy may be updated periodically. Continued use of the website and participation in Texas Venom programs indicates acceptance of updates.